Summative Conference

2025-2026 End of the Year – Summative Conference Protocol 

Teacher Completes for the Conference:

• Bring Domain 4 artifacts (or a list of artifacts) to the summative conference (suggested artifacts to list or bring) Upload Rationale to Oncourse

  • **Optional - Uploading artifacts/documents Upload to Oncourse prior to your meeting. Artifacts can be as simple as discussion points, bullet points or linked evidence. You can put it all in one document and upload that document to keep things simple. If you edited in a  google doc, you can download as a PDF and upload that into the system. To upload, Click on Evaluate--> My Evaluations-->Summative Evaluation. There you will see DOCUMENTS where you can upload. 

• Complete self-evaluation of Domain 4 (see attached rubric). Print out and mark by hand and scan or Make a Copy and mark electronically. 

• Complete 2025-2026 Professional Development Hour Log (note documentation is not necessary for PD; just list date, topic & number of hours )NEW THIS YEAR! District PD hours have been shared via Oncourse--> Log in, click on SIS--> People on the left hand side. Select STAFF. Search for your name. Select your name. Click on Professional Development on the left menu. Review the PD that has been shared with you, delete any that you did not attend. You can also add any outside PD you competed by clicking the blue "add activity". It will be saved in Oncourse, no need to print. (If you don't see anything in your PD  please contact Stephanie Jones.

SGO - Enter your results in OnCourse prior to meeting with your building principal for the Summative conference.  * For help entering scores, go to "Get Help" > "OnCourse University" (top right of your OnCourse screen) and search "Scoring and Signing your SGO".

Just a reminder: Per The Department of Education, only non-tenured teachers were required to have and SGO this year.

• mSGP - ELA & Math teachers in grades 4-8 (excluding 8th grade math) will receive an mSGP score in the fall to complete the 25-26 summative evaluation score.

• Complete your Progress/Summary for 2025-2026 PDP in OnCourse Evaluate. 

• Complete 2026-2027 Teacher PDP Form in OnCourse Evaluate *The template will be available in September - (Teachers may elect to modify the template provided. Bolded goals are District goals & may not need to be edited.)

  • • Click on Professional Growth Plan tab

    • Change Evaluation Cycle to 2026-2027 (top right of your screen)

    • Click Add button 

    • Select template - EP Teacher PDP Template 2026-2027 & Click Add

    • Complete form by clicking & typing in appropriate cells

    • **Be sure to Save your work (to continue working at a later time, click "Save & Close" and later click Edit to get back in)

    • Do NOT click Complete until the end of the school year when the Progress Summary is completed.

Administrator Reviews and Completes During the Conference:

• • Domain 4 Review- Admin add score to OnCourse

  • Review and/or collect PD Hour Log (Google Classroom)

  • SGO: Discussion

  • Review 2024-2025 PDP summary

  • Discuss upcoming 2025-2026 PDP (meet with teacher at a later time if needed) *Template will be available on June 10, 2025 to be completed during Teacher In-service.*